GNA CAMPUS – As a student in high school, it is important to have proper writing skills. However, a topic that is often overlooked when it comes to writing skills, is how to write a proper email.

As students mature, it is imperative that email etiquette is used, especially at the secondary and post-secondary levels. Believe it or not, someone’s email and how it is constructed says a lot about them as a person.

Thanks to Miss Nin, the college advisor here at GNA, here is a brief guide to follow when writing an email:

1. Always have a greeting, a simple Good morning/good afternoon or a hello is great.
2. Explain who you are! They may be in the middle of something so it’s always a good idea
to introduce yourself. (If you have been emailing or are familiar with each other you can
keep this step out.)
3. Provide Context. They may not know from the subject line what the reason for your email
is.
4. Have a call to action. Explain how they can help/ask the question you need an answer
to.
5. End your email strong! Thank them for their time/consideration and always sign off with
“respectfully”, “all the best” or simply “best regards” followed by your name.
6. Keep in mind the time you are emailing. If it isn’t business hours (usually 8 am-4:30 pm for
most colleges) it may not be a good time to email outside of emergencies. Keep in mind
not to expect an email right away.